How to Apply for a Mini-Grant

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Before You Begin

 

Instructions

  • Eligibility & Guidelines

    Who can apply?

    • Who: Public schools, public libraries, preschools, Head Start programs
    • Where: The United States and U.S. commonwealths and territories, including Puerto Rico and Guam
    • Limit: Only one application per library or school
    • Not eligible: Private schools, parochial schools, charter schools, not-for-profit organizations

    Criteria for school eligibility

  • Do’s and Don’ts

    Do’s:

    • Instructions: These will give you a great advantage.
    • Final Report: If you receive a grant, a Final Report is required. Read the Final Report Instructions so you will be prepared to document your work.
    • Sample application form : Use as a guide to plan your program and budget.
    • Program Elements: Make sure your program:
      • has these three clear steps; 1) preparation and introduction, 2) activity & engagement, 3) final culmination/outcome.
      • provides an enriched learning experience.
      • is supported solely by the Ezra Jack Keats Foundation.
      • costs $500 or less.
      • is offered free of charge.
      • is implemented during the summer or school year following receipt of the Mini-Grant.
    • Application Form: After you submit, you will receive an email confirmation with a link to your application. Print and save the application when you receive the confirmation link. If you receive a grant you will need a copy of your application to implement your program.
    • Materials: Include only items that will be used in your program. Read more Our Policy on Materials


    Don’ts:

    • Program Elements:
      • Do not charge admission or make sales.
    • Materials:Do NOT include the following. Your application will be disqualified.
      • books, materials and equipment unrelated or incidental to the program
      • books, materials and equipment intended for reuse outside the program
      • Read more Our Policy on Materials
      • general operating and administrative costs
      • production or purchase of merchandise intended for sale
      • transportation
      • salaries
  • Dates & Information
    • Deadline: Submit by March 31, 11:59 p.m.
    • Email: Your application must include a functional email address to which you have free access. You can expect to receive emails from us.
    • Confirmation: After you submit, you will receive an email confirmation with a link to your application. If you don’t receive the confirmation, notify us by email at foundation@ezra-jack-keats.org with the subject line “Mini-Grants.”
    • Mailing list: Applicants are added to the email list for the Ezra Jack Keats Foundation’s quarterly newsletter.
    • Notification: You will be notified by email about the status of your application on or around May 1—whether or not your proposal has been accepted.
    • Checks: Mini-Grant checks will be mailed on or around May 15. Contact us if you have not heard from us by June 1.
    • Lost checks: Replacements for lost or expired award checks will be issued with a $25 deduction.
    • Final Reports: Due by June 1 of next year—approximately one year after receipt of the award check.
  • Final Report Instructions

    A Final Report with all the five following elements is required as documentation of your program.

    Elements:

    • Report/Essay: a letter describing the program in detail, activities and attendance
      • Did you reach your program goal?
      • How did the actual program differ from your proposal?
        • What worked? What didn’t work? What would you do differently? What surprised you?
    • Educator Statement: Provide a statement that answers these three questions.
      • What was the most rewarding aspect of creating and implementing your mini-program?
      • What part of your mini-grant program was most valuable to your students/participants?
      • What was most gratifying to you about being awarded a mini-grant?
    • Student/Participant Statement: Ask students/participants for a candid statement conveying the impact of the program.
      • What was something new you learned?
      • What surprised you?
      • What was your favorite part of the program?
    • Photographs of Program:A minimum of 8 and maximum 20 photos that show these three stages of your program.
      • Preparation
      • Student engagement in program activities
      • Final outcome, students with their finished work.
    • Please include any of these other formats that apply:
      • announcements, flyers and articles
      • audio, video or powerpoint presentations
      • web, facebook, or social media (posts or links)

    * We accept (jpg, jpeg or png)—the photos must be sent separately even if they are also included with, or embedded in a presentation (powerpoint, pdf, or video).

    Print the Final Report Requirements to keep on hand as you implement your program.

Application