How to Apply for a Mini-Grant

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Before You Begin

    • Watch the short video below for an overview.
    • Read all the instructions.

Instructions

    • Eligibility & Guidelines

      Who can apply?

      • Who: Public schools, public libraries, preschools, Head Start programs
      • Where: The United States and U.S. commonwealths and territories, including Puerto Rico and Guam
      • Limit: Only one application per library or school
      • Not eligible: Private schools, parochial schools, charter schools

      Criteria for school eligibility

    • Do’s and Don’ts

      Do’s:

      • Instructions: These will give you a great advantage.
      • Sample form : Use as a guide to plan your program and budget.
      • Program Elements: Make sure your program:
        • has a Phase 1 – introductory stage; Phase 2 – activity/engagement stage; and Phase 3 – culminating/outcome stage.
        • provides an enriched learning experience.
        • is supported solely by the Ezra Jack Keats Foundation.
        • costs $500 or less.
        • is offered free of charge.
        • is implemented during the summer or school year following receipt of the Mini-Grant.
      • Application Form: After you submit, you will receive an email confirmation with a link to your application. Print and save the application when you receive the confirmation link. If you receive a grant you will need a copy of your application to implement your program.
      • Materials: Include only items that will be used in your program. Read more Our Policy on Materials
      • Final Report: If you receive a grant, read the Final Report Instructions so you will be prepared to document your work.


      Don’ts:

      • Program Elements:
        • Do not charge admission or make sales.
      • Materials:Do NOT include the following. Your application will be disqualified.
        • books, materials and equipment unrelated or incidental to the program
        • books, materials and equipment intended for reuse outside the program
        • Read more Our Policy on Materials
        • general operating and administrative costs
        • production or purchase of merchandise intended for sale
        • transportation
        • salaries
    • Dates & Information
      • Deadline: Submit by March 31, 11:59 p.m.
      • Email: Your application must include a functional email address to which you have free access. You can expect to receive emails from us.
      • Confirmation: After you submit, you will receive an email confirmation with a link to your application. If you don’t receive the confirmation, notify us by email at foundation@ezra-jack-keats.org with the subject line “Mini-Grants.”
      • Mailing list: Applicants are added to the email list for the Ezra Jack Keats Foundation’s quarterly newsletter.
      • Notification: You will be notified by email about the status of your application on or around May 1—whether or not your proposal has been accepted.
      • Checks: Mini-Grant checks will be mailed on or around May 15. Contact us if you have not heard from us by June 1.
      • Lost checks: Replacements for lost or expired award checks will be issued with a $25 deduction.
      • Final Reports: Due by June 1 of next year—approximately one year after receipt of the award check.
  • Final Report Instructions

    A Final Report with all the following elements is required as documentation of your program.

    Elements:

    • Report: a letter describing the program in detail, activities and attendance
      • Did you reach your program goal?
      • How did the actual program differ from your proposal?
        • What worked? What didn’t work? What would you do differently? What surprised you?
    • Quotes from Educators and Student/Participants: (min. 5 – max. 10)
      • Sample Prompts:
        • What did you learn? What was fun? Why are you proud of your work?
          Would you like to do this again?
    • Photographs of Student’s Work: focus on illustrating student engagement

      • Phase 1: Preparation/organization – min. 5 – max. 10 photos*
        • Instructor with participants
        • Materials and location preparation
      • Phase 2: Activities – min. 5 – max. 10 photos*
        • Students engaged in process
        • Development of material project
      • Phase 3: Culmination/Outcome min. 5 – max. 10 photos*
        • Students with their completed projects
        • Show entire project as well as details
          • Digital copies of completed student work (artwork, written work, media or performance)
    • Please include any of these other formats that apply:
      • announcements, flyers and articles
      • audio, video or powerpoint presentations
      • web, facebook, or social media (posts or links)

    * We accept (jpg, jpeg or png)—the photos must be sent separately even if they are also included with, or embedded in a presentation (powerpoint, pdf, or video).

    * We can not accept any 2018 Final Reports until our new submission form is ready at the end of March 2019. We apologize for any inconvenience.

Application