How to Apply for a Mini-Grant

Offer your students a fun experience, a sense of achievement and a source of pride!

An EJK Mini-Grant program is a creative and innovative activity … that takes place in class or out in the community … provides an enriched experience … and is funded solely by the Ezra Jack Keats Foundation. It is an opportunity for a public school teacher or librarian to present a special project outside the standard curriculum or an engaging way to help students meet curricular goals.

We are no longer accepting proposals for this year. Applications will be available again in the fall.

Before You Begin

Instructions

  • Eligibility & Guidelines

    Who can apply?

    • Who: Public schools, public libraries, preschools, Head Start programs
    • Where: The United States and U.S. commonwealths and territories, including Puerto Rico and Guam
    • Limit: Only one application per library or school
    • Not eligible: Private schools, parochial schools, charter schools, not-for-profit organizations

    Criteria for school eligibility

  • Do’s and Don’ts

    Do’s:

    • Instructions: These will give you a great advantage.
    • Final Report: If you receive a grant, a Final Report is required. Read the Final Report Instructions so you will be prepared to document your work.
    • Sample application form : Use as a guide to plan your program and budget.
    • Program Elements: Make sure your program:
      • has these three clear steps; 1) preparation and introduction, 2) activity & engagement, 3) final culmination/outcome.
      • provides an enriched learning experience.
      • is supported solely by the Ezra Jack Keats Foundation.
      • costs $500 or less.
      • is offered free of charge.
      • is implemented during the summer or school year following receipt of the Mini-Grant.
    • Application Form: After you submit, you will receive an email confirmation with a link to your application. Print and save the application when you receive the confirmation link. If you receive a grant you will need a copy of your application to implement your program.
    • Materials: Include only items that will be used in your program. Read more Our Policy on Materials


    Don’ts:

    • Program Elements:
      • Do not charge admission or make sales.
    • Materials:Do NOT include the following. Your application will be disqualified.
      • books, materials and equipment unrelated or incidental to the program
      • books, materials and equipment intended for reuse outside the program
      • Read more Our Policy on Materials
      • general operating and administrative costs
      • production or purchase of merchandise intended for sale
      • transportation
      • salaries
  • Dates & Information
    • Deadline: Submit by March 31, 11:59 p.m.
    • Due to the COVID-19 crisis we will be accepting applications for the 2020-2021 academic year until April 7, 2020.
    • Email: Your application must include a functional email address to which you have free access. You can expect to receive emails from us.
    • Confirmation: After you submit, you will receive an email confirmation with a link to your application. If you don’t receive the confirmation, notify us by email at foundation@ezra-jack-keats.org with the subject line “Mini-Grants.”
    • Mailing list: Applicants are added to the email list for the Ezra Jack Keats Foundation’s quarterly newsletter.
    • Notification: You will be notified by email about the status of your application on or around May 1—whether or not your proposal has been accepted.
    • Checks: Mini-Grant checks will be mailed on or around May 15. Contact us if you have not heard from us by June 1.
    • Lost checks: Replacements for lost or expired award checks will be issued with a $25 deduction.
    • Final Reports: Due by June 1 of next year—approximately one year after receipt of the award check.
  • Final Report Instructions

    A Final Report with all the five following elements is required as documentation of your program.

    Elements:

    • Report/Essay: a letter describing the program in detail, activities and attendance
      • Did you reach your program goal?
      • How did the actual program differ from your proposal?
        • What worked? What didn’t work? What would you do differently? What surprised you?
    • Educator Statement: Provide a statement that answers these three questions.
      • What was the most rewarding aspect of creating and implementing your mini-program?
      • What part of your mini-grant program was most valuable to your students/participants?
      • What was most gratifying to you about being awarded a mini-grant?
    • Student/Participant Statement: Ask students/participants for a candid statement conveying the impact of the program.
      • What was something new you learned?
      • What surprised you?
      • What was your favorite part of the program?
    • Photographs of Program:A minimum of 8 and maximum 20 photos that show these three stages of your program.
      • Preparation
      • Student engagement in program activities
      • Final outcome, students with their finished work.
    • Please include any of these other formats that apply:
      • announcements, flyers and articles
      • audio, video or powerpoint presentations
      • web, facebook, or social media (posts or links)

    * We accept (jpg, jpeg or png)—the photos must be sent separately even if they are also included with, or embedded in a presentation (powerpoint, pdf, or video).

    Print the Final Report Requirements to keep on hand as you implement your program.