How to Apply for a Mini-Grant

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Before You Begin

Instructions

  • Eligibility & Guidelines

    Who can apply?

    • Who: Public schools, public libraries, preschools, Head Start programs
    • Where: The United States and U.S. commonwealths and territories, including Puerto Rico and Guam
    • Limit: Only one application per library or school
    • Not eligible: Private schools, parochial schools, charter schools

    Criteria for school eligibility

  • Do’s and Don’ts

    Do’s:

    • Instructions: These will give you a great advantage.
    • Sample form : Use as a guide to plan your program and budget.
    • Program Elements: Make sure your program:
      • has a Phase 1 – introductory stage; Phase 2 – activity/engagement stage; and Phase 3 – culminating/outcome stage.
      • provides an enriched learning experience.
      • is supported solely by the Ezra Jack Keats Foundation.
      • costs $500 or less.
      • is offered free of charge.
      • is implemented during the summer or school year following receipt of the Mini-Grant.
    • Application Form: After you submit, you will receive an email confirmation with a link to your application. Print and save the application when you receive the confirmation link. If you receive a grant you will need a copy of your application to implement your program.
    • Materials: Include only items that will be used in your program.
    • Final Report: If you receive a grant, read the Final Report Instructions so you will be prepared to document your work.


    Don’ts:

    • Program Elements:
      • Do not charge admission or make sales.
    • Materials: Do NOT include the following. Your application will be disqualified.
      • books, materials and equipment unrelated or incidental to the program
      • books, materials and equipment intended for reuse outside the program
      • general operating and administrative costs
      • production or purchase of merchandise intended for sale
      • transportation
      • salaries
  • Dates & Information
    • Deadline: Submit by March 31, 11:59 p.m.
    • Email: Your application must include a functional email address to which you have free access. You can expect to receive emails from us.
    • Confirmation: After you submit, you will receive an email confirmation with a link to your application. If you don’t receive the confirmation, notify us by email at foundation@ezra-jack-keats.org with the subject line “Mini-Grants.”
    • Mailing list: Applicants are added to the email list for the Ezra Jack Keats Foundation’s quarterly newsletter.
    • Notification: You will be notified by email about the status of your application on or around May 1—whether or not your proposal has been accepted.
    • Checks: Mini-Grant checks will be mailed on or around May 15. Contact us if you have not heard from us by June 1.
    • Lost checks: Replacements for lost or expired award checks will be issued with a $25 deduction.
    • Final Reports: Due by June 1 of next year—approximately one year after receipt of the award check.
  • Final Report Instructions

    A Final Report with all the following elements is required as documentation of your program.

    Elements:

    • Report: a letter describing the program in detail, activities and attendance
      • Did you reach your program goal?
      • How did the actual program differ from your proposal?
    • Evaluation: written by a colleague or an attending parent or caregiver
    • Individual Quotes/Statements: (min. 5 – max. 10)
      • From educator and participants
    • Documentation of Student’s Work: focus on illustrating student engagement

      • Phase 1: photos* (min. 5 – max. 10)
        • Instructor with participants
        • Materials and location preparation
      • Phase 2: photos* (min. 5 – max. 10)
        • Students engaged in process
        • Development of material project
      • Phase 3: photos* (min. 5 – max. 10), in addition to other media/formats
        • Students with their completed projects
        • Show entire project as well as details
          • Digital copies of completed student work (artwork, written work, media or performance)
    • Please include any of these that apply:
      • announcements, flyers and articles
      • audio, video or powerpoint presentations
      • web, facebook, or social media (posts or links)

    * We accept (jpg, jpeg or png)—the photos must be sent separately even if they are also included with, or embedded in a presentation (powerpoint, pdf, or video).

Application