FAQ ‒ About Minigrants
PLEASE NOTE: IF YOU DO NOT RECEIVE AN EMAIL CONFIRMATION AFTER SENDING YOUR MINIGRANT APPLICATION, IT MEANS THE APPLICATION DID NOT GO THROUGH. PLEASE SEND IT AGAIN USING A DIFFERENT COMPUTER AND A DIFFERENT BROWSER.
1. Who is eligible to apply for an EJK Minigrant?
Public schools and public libraries are eligible for the EJK Minigrant Program. Preschool Head Start programs are also invited to apply for Minigrants. Only public organizations are eligible—private and parochial schools should not apply. (Charter schools are also ineligible, because of differences from traditional public schools such as curriculums, budgets, hiring practices and funding sources.)
2. Do you fund institutions or programs outside the United States?
No. We fund institutions and programs within the United States and U.S. commonwealths and territories, including Puerto Rico and Guam.
3. Where can I find a Minigrant application form?
Applications to the EJK Minigrant Program are available on our website. All proposals must be submitted electronically. (Hard copies will not be accepted.) After completing and transmitting your form, you will receive an electronic confirmation as well as a copy of your application, indicating our receipt of your proposal. If you do not receive a return email, it means that your application did not go through; please try again using a different computer and a different browser. Download the electronic copy into your hard drive for further reference and print out a copy for your files.
4. What is the deadline for submission of the EJK Minigrant application form?
ALERT: THE 2014 DEADLINE IS EXTENDED TO 11:59 P.M., MARCH 30
All completed EJK Minigrant application forms must be received by 11:59 p.m., March 15, of each year. Late proposals will not be accepted.
5. When will I receive notification of my application status?
All eligible proposals will be evaluated. Notification of status will be emailed to everyone in late May. Make sure that you have included a return email address to which you have free access.
6. Will I hear from you even if I don’t receive a grant?
Yes. We believe it is important to communicate with everyone who has applied for a grant. If, however, you have not heard from us by June 20, please contact us through our website to request information.
7. How important is it to follow the application guidelines?
It is of the utmost importance that all applicants follow the guidelines. Each year we receive many more requests than we can fulfill; in order to review them as fairly as possible, we will only consider those that adhere closely to the rules.
8. What are some of the reasons a proposal is disqualified or denied?
The following list includes some, but not all, of the reasons applications are removed from consideration:
• the program proposed requires or has funding sources other than the EJK Foundation
• an incomplete or a vague budget
• an application that is not initialed
• late submission
• the project does not seem feasible
• the request is primarily for books or equipment
• the request is to cover general operating or administrative costs
• the request exceeds the largest amount allowed
• the same proposal is submitted for multiple schools
• more than one proposal is submitted by one school
• unanswered questions
9. Why don’t you fund the purchase of books and equipment?
EJK Minigrants were designed to make the most of the time teachers and librarians spend with their students. If a program is innovative, imaginative and inspiring, we will be interested in considering it for support. In such cases we will consider funding the purchase of books, equipment and materials.
10. What kind of projects do you support?
Some types of projects we have supported in the past are listed below. Please understand that applying for the support of programs such as these will not ensure that you will receive an award. Regard these ideas as examples of the direction you might consider for your project:
• a mural
• a pen pal group
• a quilt
• a theatre production
• a newspaper or other publication
• an intergenerational activity
• a program that brings disparate communities together
11. What is the maximum amount awarded for an EJK Minigrant program?
The maximum award is $500.
12. What should be included in the Minigrant Final Report? When is it due?
The Minigrant Final Report is due by June 30 of the academic year in which your EJK Minigrant Program took place. Please do not send it in any way that requires a signature upon delivery. The following are suggestions of what you might include in your report to convey the nature and content of your project, and how it was received:
• a letter describing the program, detailing activities, attendance and response
• a brief evaluation of the program written by a colleague or an attending parent
• copies of school-wide announcement, flyers and invitations
• newspaper clippings
• copies or images of what the children created during the program
• copies of any audio or visual recordings of the program
• directions to any information posted on the web as a result of the program
We accept the following digital formats:
• for still pictures, .JPG, .JPEG or .GIF (.PNG, .TIF or .TIFF are acceptable)
• for video, a YouTube link or .FLV, .AVI, .WMV, .MPG, .MPEG or .MOV files
• for documents, .DOC, .DOCX, .PDF or .TXT
13. What happens to the materials included in the Final Report?
We reserve the right to display materials contained in Final Reports in the Gallery of Outstanding Minigrant Programs on our website and on other social media. Full attribution and credit will be given to the individuals and institutions responsible for the programs. Unusual and outstanding Final Reports may also be sent to the Keats Archives, at the de Grummond Children’s Literature Collection at the University of Southern Mississippi, in Hattiesburg, where they will be available to scholars studying Keats and his legacy.
14. What happens to the electronic information contained in the EJK Minigrant application form?
Each applicant institution will be added to the EJK email list to receive our newsletter, including announcements and resource materials concerning the EJK Foundation and the books of Ezra Jack Keats. We do not, under any circumstances, share or sell our email lists.
15. What happens if I lose my copy of the proposal, if I lose my award check or if I neglect to deposit my check before it expires?
Any of those circumstances will result in the forfeiture of your grant.